Awesome Services Billing System

Invoicing an AI can actually run.

Raise an invoice, find out who owes you, chase what is late, email a client their bill and get your tax paperwork ready, all by asking for it in plain words. Whatever AI you already talk to does the work, every record lands in the same place, and it is all yours to keep.

See it in action ↓

Ask

Run the whole thing from a chat

Hermes is a personal AI assistant that lives inside your messaging app, so your books are one message away wherever you happen to be. Talk to it the way you would talk to a bookkeeper: it does the work and hands the finished file straight back.

Hermes

online

Morning! Who still owes me money?

Morning! You have 4 clients with open invoices, $2,340 in total, and 2 of them are past their due date. Want me to chase those?

Yes please, send Mark a reminder for what he owes

Sent Mark a friendly reminder, with his statement attached, 3 unpaid invoices, $620.00 in total.

Statement-Mark.pdf

Great. Can you invoice Sarah for Tuesday's job and email it to her?

All done, Invoice #1954 for $180.00, due 31 July. I emailed it straight to Sarah.

Invoice-1954-Sarah.pdf

How did we do this month?

Nice month, $8,410 billed across 22 invoices, and $6,900 already paid.

And anything else you need

Could you pull up the last few invoices for Acme?
Can you get my tax statement ready for last financial year?
Mark invoice 1948 as paid, please
Who has fallen behind on payments?
How much have I billed this year, and all time?
Back up everything for me, just in case

And Hermes is only one way in

Your books are not locked to a single assistant. Everything sits behind one API, so any AI you connect, on your phone, your desktop or a server, does the same work with the same rules.

Hermes, on your phone

Message it on the way to a job and the answer comes back in the chat, file attached.

Claude, Codex and more

The assistants already open on your desktop or in your terminal. Same books, nothing to set up per tool.

Agents like OpenClaw

Autonomous agents running on their own can bill, chase and report without you in the loop.

One open API, REST and MCP

Any AI understands it from day one. A better model next year plugs in the same way and inherits every rule for free.

It emails your clients, in one message

Ask it to send and the invoice, or a whole client's statement, goes straight to their inbox with the document attached and a friendly note, written for you. One message from you, and your client has the bill. Every agent has its own email, so the same request works no matter which AI you asked.

How it works

Three steps, no forms to fill in

1
Just ask
Say it the way you would say it out loud. From a chat on your phone, a desktop assistant, or the terminal you already work in.
2
It gets done
The invoice is raised, numbered and filed against the right client, with the price locked in exactly as it stood that day.
3
You get the file
A finished document comes straight back, ready to send to your client. Nothing to format, nothing to save.

And every one of them is filed for you

Nothing an assistant does disappears into a chat window. Every invoice it raises lands in a dashboard you can open whenever you want: search your full history, see who has paid and who has not, open any invoice, edit it, and print it again years later. Ask from your phone, check it from your desk.

What you get

Everything your books need, on request

Built from one set of records at the moment you ask, so two answers can never disagree with each other.

Answers and reports, just by asking

Ask a question in plain words and get the number back: who owes you, what is overdue, what you billed this month, this financial year, or all time. No dashboards to build.

Invoices, ready to send

Numbered, filed and printed the second you ask for one. Send it straight to your client from wherever you asked.

Your whole billing history

Every invoice you have ever raised, in one list you can filter by client, status, date or business. No more spreadsheets.

Reminders that write themselves

One statement per client showing everything they still owe, ready to send the moment an account starts falling behind.

Tax time, already sorted

A full financial year of invoices for one business, in a single file you can hand straight to your accountant.

Clients that stay current

Rates, addresses and details in one place. Change them once and every future invoice picks them up.

Your record

Every year, kept forever

Nothing ages out and nothing gets archived away. Every invoice, payment and change stays on the record, financial year after financial year, as one complete history of your business.

One unbroken timeline

From your very first invoice to the one you raised this morning, every operation is kept in full. Nothing is ever quietly dropped.

Every financial year, on file

Each year closes into a complete record you can reopen any time, so last year and five years ago are as reachable as today.

Your AI can read all of it

Ask a question that spans years and the answer is there, because every agent can reach the whole history to report on it, not just the last few weeks.

Peace of mind

Back up everything, in one click

Your business runs on these records, so losing them is not an option. Take a full copy of your entire history whenever you want, and keep it safe on your own.

One click, the whole lot

Every client, invoice and line item in a single export. No selecting, no piecing it together, one button and it is done.

Or just ask your AI

Tell any assistant to back up your books and the copy is made for you, the same as everything else.

Never lose your business

Keep a copy wherever you trust, so a bad day for any one service can never take your history with it.

Or do it yourself

The AI is optional. The system is not.

Underneath the assistants sits a complete billing dashboard. Anything an AI can do, you can do by hand, and the two work on exactly the same records.

Raise invoices by hand

Pick a client and the price and service fill themselves in. Add a line for every extra the job needed and watch the total build.

Change anything, later

Fix a date, a price or a line on an invoice already raised. Cancel one that went out wrong, or delete one that should never have existed.

Manage your clients

Add new ones, update an address, set the rate you charge each of them. Future invoices pick it up automatically.

Keep the books current

Mark an invoice paid the moment the money lands, and every total on your dashboard moves with it.

Safety

Built to hand an agent the keys

Letting software raise invoices only works if the rules sit underneath it. These are enforced by the system itself, not by asking the AI nicely.

Only you can see your data
Access is locked at the database engine. Every read and write happens on the server with a key the browser never receives.
Two invoices can never share a number
Numbering is handed out by the database one at a time, so a person and an agent working at the same second still get different numbers.
The AI asks before it deletes
Every other action can be undone. Deleting an invoice is the one thing that needs a human yes first.
Every agent has its own key
Each assistant gets a key you hand out and can take back on its own. Retire one and the rest keep working, untouched.
Invoices you already sent never change
The price is captured onto the invoice the day it goes out. Updating what a client pays from now on leaves the old ones untouched.
No passwords to steal
You sign in with a Google account that is on the list. The system stores no passwords at all.
Your numbers cannot go stale
Balances and overdue dates are worked out the moment you look at them, rather than saved once and left to drift.
Walled off from everything else
The billing data sits in its own isolated space and cannot reach, or be reached by, anything else sharing the same server.
Nothing left lying around
Invoices and statements are built when you ask and discarded after. There is no folder of sensitive files waiting to leak.